Comments and Collaboration
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Comments and Collaboration
DATE:
May 24, 2024
AUTHOR:
Denada
CATEGORY:
Email Process
How you manage approvals, revisions, and collaboration matters. We built Denada to handle all collaboration needs. Once you’ve created a new layout, see how easy it is to share it, collect revisions, mark them as complete, and get that approval.
Sharing in Denada
Collecting comments in Denada
Two types of comments: internal and external
See the history of changes
Getting approval and locking your layout
Comments, Revisions & Approvals
When we set out to create Denada, we wanted a system that was fast and easy, but we also wanted to make sure that collaboration was built-in and seamless.
“How you manage revisions is everything in the life of a designer.” - Creative Director
Often, when there is no process to manage revisions, projects can drift and get confusing and disorganized.
Sharing in Denada
Once you have your design, simply click “Publish to Web.” This will open your layout in a simulated inbox webpage. You can share this URL with any of your reviewers.
TIP: You only need to share that URL once – the most up-to-date layout will always be available via that URL. No saving or uploading necessary.
One of the time-consuming and needless tasks that creative teams often do is sending back-and-forth proofs for review. They’ll send a PDF once, twice, 8 times; it’s madness! Instead, just share one URL for the life of the project. No need to keep sending additional versions.
Collecting Comments in Denada
Once they have the URL, reviewers can leave comments on any part of the layout. To do that, they simply click the little comment icon on the upper left.
Share your layout by clicking “Publish to Web.”
Send the URL to reviewers.
Collect comments.
Review comments, complete them, and mark them off as done or resolved.
Update reviewers that revisions are complete.
Two Types of Comments: Internal and External
In Denada, there are two types of comments: internal and external.
Internal comments are shared among team members; for example, a copywriter might share a layout with a designer. Within the Denada environment, all comments can be collected and marked as resolved.
This represents an enormous time savings because there is no need to discuss the layout in Slack or email. Instead, Denada is a separate channel for handling all collaboration within the team.
External comments occur once the team is ready and shares the layout with reviewers.
History of Changes
Since many users can be in Denada at one time, changes may be happening frequently. If you ever want to step back and see all of the changes that happened previously, simply click the revision history icon, and you can step back and see each of the various changes that occurred.
Exporting (just about) Everywhere
Everybody creates email marketing a little differently and that's why we put robust exporting options into Denada. Right now you can publish it to your ESP but you can also export it to Figma, as a CSV, as a PDF, a ZIP and even a JSON packet. This allows our clients to customize their exports to fit their unique process needs.
Getting Approval and Locking Your Layout
The designer’s favorite words are “design approved.”
Once you get design approval status, you can lock your design. When you lock your design, no further changes can be made within Denada and no further comments can be made. You’re done; congratulations!
Comments, Revisions & Approvals
When we set out to create Denada, we wanted a system that was fast and easy, but we also wanted to make sure that collaboration was built-in and seamless.
“How you manage revisions is everything in the life of a designer.” - Creative Director
Often, when there is no process to manage revisions, projects can drift and get confusing and disorganized.
Sharing in Denada
Once you have your design, simply click “Publish to Web.” This will open your layout in a simulated inbox webpage. You can share this URL with any of your reviewers.
TIP: You only need to share that URL once – the most up-to-date layout will always be available via that URL. No saving or uploading necessary.
One of the time-consuming and needless tasks that creative teams often do is sending back-and-forth proofs for review. They’ll send a PDF once, twice, 8 times; it’s madness! Instead, just share one URL for the life of the project. No need to keep sending additional versions.
Collecting Comments in Denada
Once they have the URL, reviewers can leave comments on any part of the layout. To do that, they simply click the little comment icon on the upper left.
Share your layout by clicking “Publish to Web.”
Send the URL to reviewers.
Collect comments.
Review comments, complete them, and mark them off as done or resolved.
Update reviewers that revisions are complete.
Two Types of Comments: Internal and External
In Denada, there are two types of comments: internal and external.
Internal comments are shared among team members; for example, a copywriter might share a layout with a designer. Within the Denada environment, all comments can be collected and marked as resolved.
This represents an enormous time savings because there is no need to discuss the layout in Slack or email. Instead, Denada is a separate channel for handling all collaboration within the team.
External comments occur once the team is ready and shares the layout with reviewers.
History of Changes
Since many users can be in Denada at one time, changes may be happening frequently. If you ever want to step back and see all of the changes that happened previously, simply click the revision history icon, and you can step back and see each of the various changes that occurred.
Exporting (just about) Everywhere
Everybody creates email marketing a little differently and that's why we put robust exporting options into Denada. Right now you can publish it to your ESP but you can also export it to Figma, as a CSV, as a PDF, a ZIP and even a JSON packet. This allows our clients to customize their exports to fit their unique process needs.
Getting Approval and Locking Your Layout
The designer’s favorite words are “design approved.”
Once you get design approval status, you can lock your design. When you lock your design, no further changes can be made within Denada and no further comments can be made. You’re done; congratulations!
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